The Challenge
The Hidden Cost of Not Knowing
Section titled “The Hidden Cost of Not Knowing”Modern buildings contain thousands of energy-consuming assets: HVAC systems, lighting panels, fire safety equipment, boilers, heat pumps, and more. Without knowing exactly what you have and where it is, you can’t:
- Reduce energy costs - You can’t optimize what you haven’t measured
- Meet carbon targets - Accurate emissions reporting requires accurate asset data
- Plan maintenance - Unknown assets mean unexpected failures
- Make investment decisions - Replacement planning needs a complete inventory
- Comply with regulations - ESOS, SECR, and building regulations require asset documentation
The Spreadsheet Problem
Section titled “The Spreadsheet Problem”Many organizations track assets in spreadsheets. It seems sensible at first, but quickly becomes unmanageable:
| The Problem | What Goes Wrong |
|---|---|
| Data gets stale | Someone moves an asset but doesn’t update the spreadsheet |
| No location context | ”Building A, Floor 2” doesn’t show where on the floor |
| Siloed information | Different teams maintain different lists with different formats |
| No collaboration | Changes made by one person aren’t visible to others |
| No audit trail | Who changed what, and when? Nobody knows |
Sound familiar?
What You Actually Need
Section titled “What You Actually Need”If you’re a facilities manager, you need to:
- See every asset across your entire property portfolio
- Know exactly where each asset sits - not just which building, but where on the floor plan
- Track condition, maintenance history, and specifications
- Share information with your team in real-time
- Generate reports for compliance and planning
If you’re on a sustainability team, you need to:
- Understand the energy profile of your buildings
- Identify high-impact replacement opportunities
- Calculate carbon footprint from asset specifications
- Track progress toward net-zero targets
- Document improvements for reporting
If you’re in real estate or property management, you need to:
- Maintain accurate records across multiple sites
- Hand over asset information when buildings change ownership
- Plan capital expenditure with complete data
- Ensure health and safety compliance
The Gap Between Spreadsheets and Reality
Section titled “The Gap Between Spreadsheets and Reality”The fundamental problem is that spreadsheets don’t understand space. They can list “50 fire extinguishers” but they can’t show you:
- Where each one is located on a floor plan
- Whether they’re evenly distributed or clustered in one area
- Which ones are near the assets they’re meant to protect
- How to find one quickly in an emergency
This is the gap CO2 Asset Management fills.
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